Checklist: 25 Documents to Import from China
Complete list organized by category. Don't miss a single document on your next import.
Importing from China requires organization and attention to bureaucratic details. This checklist brings together every document needed at each stage — from importer registration to customs clearance. Following this list helps avoid cargo release delays, fines for incomplete documentation and extra port storage costs. Documents are organized by category: importer documents (registrations and accreditations), Chinese supplier documents (invoice, packing list, certificates), customs documents (DI, licenses, reports) and financial documents (exchange, insurance, taxes). We recommend checking each item in advance — some certificates can take weeks to be issued by the supplier in China. If this is your first import, consider hiring a customs broker to guide the process.
1Importer's Documents
Receita Federal registration (active CNPJ)
Siscomex registration (accreditation to operate with DI)
e-CNPJ A1 or A3 digital certificate
Proof of business address
Articles of incorporation or company formation document
2Supplier's Documents (China)
Commercial Invoice in English
Detailed Packing List
Certificate of Origin (CO) — preferably Form A or E
Bill of Lading (B/L) or Air Waybill (AWB)
Inspection Certificate (CIQ or SGS, when applicable)
Product Quality / Conformity Certificate
3Customs Documents
Import Declaration (DI) via Siscomex
Import Invoice (after clearance)
LI (Import License) — if the product requires it
Technical report — for products with specific regulation
Phytosanitary or sanitary certificate — for food/plants
4Financial Documents
Exchange order (payment receipt)
Letter of Credit (if used)
Transport Insurance (policy or certificate)
Proof of tax payment
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